Inbox Zero for Busy School People

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Image:Environment.png Before printing this or other documents, please consider the impact on the environment.

Busy is the new fine. "How are you?" "Busy. You?" "Busy." "Great, well, see you later."

Contents

[edit] Introductions

Who, what, where?

[edit] What is Inbox Zero?

Inbox Zero series by Merlin Mann
Getting Things Done by David Allen

[edit] Email

[edit] Registering With Google

  • Why Google?
  • We need to grab an account with Google. Think of a username that is going to fit you well. It needs to be something you remember.
Image:Activity.png Activity
Register an account with Google. Click here to begin the registration process.
  • Demonstration of Google Mail
Image:Activity.png Activity
Collect Gmail addresses of folks in the room.

[edit] The 5 Verbs

1. Delete/Archive.
Image:Delete.png
2. Delegate.
Image:Delegate.png
3. Respond.
Image:Respond.png
4. Defer.
Image:Defer.png
5. Do.
Image:Do.png

[edit] Inbox Triage

  • Establishing the DMZ.
  • Single folder archive. Rely on search.
  • Filter.

[edit] Write Better Email

Email should consist of...

  1. Who are you.
  2. What do you want.
  3. Why you need it.
  4. When you need it by.
Image:Activity.png Activity
Craft a message in 5 sentences. I'll give you a few scenarios.

[edit] Action Strategies

  • Unsubscribe from the lists you are on.
  • Process to zero. Turn off auto-downloader. Check email twice daily.
  • Convert Email to actions. Mine the gold out of your email.
  • Stay away from attachments.

[edit] Email Retention and Records Laws

Please talk to your school district's legal counsel on this issue.

  • John's Interpretation
  • Share Time

[edit] Throw a Break in Here

Time out.

[edit] Calendar

[edit] Working With Google Calendar

  • Inputting data.
  • Creating multiple calendars.

[edit] Publishing and Sharing

  • Howto

[edit] Strategies

  • Have people work around your calendar.
  • Add a link to your calendar to your email signature.

[edit] Doodle

Doodle saves lives.

  • John's Doodle Demo
  • John's Doodle Tutorial

[edit] Pulling it All Together

  • Adding Calendar Information in Your Email Signature
  • Pulling Scheduling a Meeting Directly from an Email Message
  • Mobile Integration of Google

[edit] Wikis

Video: Wikis in Plain English

[edit] Books, Links, Resources

Image:GTD.jpg Getting Things Done by David Allen
Lifehacker
Inbox Zero series by Merlin Mann

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